Studio: Territory Studio
Job Opening: Studio Manager
Location: San Francisco, California, US
Type: Full-Time
Responsibilities:
- Manage resource scheduling, talent outreach and onboarding/offboarding freelance talent by tracking legal documents, and maintaining the freelancer contact database.
- Lead weekly resource meetings.
- Plan and organize internal and external events including the annual summer & holiday events, Show & Tells, Lunch & Learns, happy hours, and weekly team building.
- Proactively take charge of everyday office operations including organization, ordering equipment & software licenses, restocking kitchen, ordering Wednesday breakfasts, scheduling cleaning service, and overall appearance.
- Liaise with the UK accounting team. This person will be in charge of the timely reconciliation of credit card statements and receipts, and processing and tracking invoices.
- Manage studio operations budget by tracking monthly expenditures.
- Create and submit expense reports.
- Open and close the studio on Tuesdays, Wednesdays, and Thursdays.
- Manage studio calendar.
- Be the point of contact for building management, studio improvements, repairs, and maintenance.
- Professionally greet clients and guests; ensure the conference areas are set up for meetings, virtual calls are set up on time and the studio is presentable.
- Support the creative, production, and finance teams as well as the Systems Administrator.
- Collaborate with IT and HR on the successful onboarding of new employees and freelancers
- Work with a travel agent and/or research, arrange and book travel as needed.
- Manage ordering and shipping of staff & client holiday gifts.
- Ensure weekly freelance and staff timecards are completed.
- Stay up to date on potential community-building opportunities, relevant events, and new freelancers for the studio.
- Perform other studio-related projects as needed.
Qualifications & Skills:
- 3-4 years of office management experience required, ideally in a fast-growing agency or creative studio.
- Ability to be on-site in the San Francisco office on Tuesday, Wednesday, and Thursday.
- Passion and curiosity for working in the creative industry.
- Experience with basic accounting support is required.
- Event planning experience (virtual and in-person) is required.
- Ability to work independently, be self-driven, and prioritize a multitude of requests.
- Thrives in a fast-paced, team-oriented environment.
- Strong communication, follow-up, and writing skills.
- A natural problem-solver and planner with the ability to think on their feet.
- An outgoing “people person” with a drive to be supportive to their team.
- Excellent organization and strong attention to detail.
- Excellent computer skills, including knowledge of Mac, Google Suite, and Microsoft Office.
- Proactivity, being a team player, and flexibility are keys to success in this role.
- Excellent computer skills, including knowledge of Mac, Google Suite, and Microsoft Office.
