Studio: BlueBolt Visual Effects
Job Opening: Office Coordinator
Location: London, England, United Kingdom
Type: Full-Time
Responsibilities:
- Liaise between BlueBolt Production and Client Production for all onset travel arrangements
- Ensuring our on-set teams have all accommodation and travel booked in advance and being the contact point for any logistical issues whilst on-set
- Logging days worked and ensuring hours and overtime worked are fed back to HR and Finance
- Manage all cameras for BlueBolt kit going abroad, either via Production or independently
- Manage all onset kits for the teams. Manage the booking of the kit and check it in and out
- Ensure the onset kit is fully stocked and replace any missing items
- Liaise with production and IO to ensure that data captured onset is stored, backed up and downloaded onto our servers in a TPN-appropriate fashion
- Look ahead to onset days across all shows and anticipate and resolve any set kit booking clashes or resource issues – including personnel clashes and reaching out to the pool of freelancers to resolve any shortfalls
- Be the knowledge point, in conjunction with others, for all kit purchases and compatibility issues
- Centralise on-set manual and various training/protocol documents
- Answering and directing calls
- Administrative support to the Directors
- Arranging all company parties, finding venues, negotiating prices, and working to the allocated budget
- General office administration and tasks
- Arrange staff gifts, client flowers, etc.
- Initiate and coordinate BlueBolt social events in-house – monthlies, etc.
- Greeting and signing in Clients in a personalble manner
- Booking travel over and above the on-set requirements
- Helping out Systems with deliveries and orders
- Liaise between producers, editorial, and PR to make sure the checklist of press items is approved and delivered to appropriate parties
- Ad hoc tasks as and when required.
