Studio: ILM Studio
Job Opening: Virtual Production Operations Coordinator
Location: San Francisco, CA
Type: Full-Time
Responsibilities:
- Responsible for the coordination of all on-location digital camera packages. Works with productions and artists to determine gear required, checking these items in and out to production, tracking the equipment in a hardware database, on-site maintenance, sending out for maintenance, ordering parts, etc.
- Maintains a hardware asset-tracking database and oversees vaulting high-value physical capture equipment (cameras, lidar gear, hard drives, custom calibration objects)
- Responsible for obtaining quotes, PR’s, reviewing invoices, and other paperwork for accuracy prior to manager approval. Resolve errors with accounting when necessary
- Maintains a vendor contact list, price lists, and purchase requisition database
- Aligns with show production over scheduling and task management for ILM VAD artists and assets. Using production tools to log and communicate updates, they should have a strong focus on managing the ongoing task list and operations for the resources within the VAD
- Keep track of all kits out on set or at homes of ILM hires or clients. Ensure they are shipped out according to schedule and returned upon a show or hire wrap
- Be the main contact with clients using VAD At Home Kits for aid in setting up and coordinating troubleshooting with ILM IT tech
- Liaise with core technology teams and respective project managers for custom R&D and development tasks relating to VAD workflows
- Works with ILM IT to purchase hardware for ‘At Home Kits’ for both ILM and client needs as spec’d by the IT VAD tech role
- Performs special projects under the supervision of the Virtual Production supervision team
Qualifications & Skills:
- Bachelor’s degree in Film or related field or equivalent work experience required plus a minimum of 3 years of experience, preferably in visual effects or live-action production
- Demonstrated ability to effectively schedule projects and/or resources required
- Advanced knowledge and understanding of film production and post-production techniques and terminology required
- Must have strong client service and communication skills
- Must be detail and solution-oriented
- Ability to work independently and with a team
- Must have the ability to juggle multiple projects, work with diverse personalities, and work within strict deadlines
- Proven ability to provide innovative troubleshooting in a fast-paced environment
- Demonstrated ability to handle confidential and sensitive information in a discreet, diplomatic, and professional manner
- Proficient with GSuite, Microsoft Word, Excel, Outlook
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