Studio: Distillery VFX
Job Opening: Production Coordinator
Location: Vancouver, BC, Canada
Type: Full-Time
Responsibilities:
- Work closely with supervisors and/or leads in organizing and tasking a body of work, keeping in mind the overall show schedule, client reviews, bids, and other needs.
- Establish a process for regularly communicating targets, assignments, and priorities to your artist crew, as well as the overall show crew.
- Schedule, track, and manage assigned work and partner with the Production Manager to display information in a physical form (magnet boards / conference rooms) to give visibility to the team.
- Check in with artists on a regular basis regarding workload, targets, needs, etc.
- Ensure work is on schedule for each department and is meeting internal and external (client) deadlines.
- Send and receive materials to and from the client, including turnover packages, and takes for review. Send and receive materials to and from external vendors.
- Set up turnovers with crew. Communicate turnover information to all artists assigned to asset(s) or shot(s).
- Track client needs, reviews, and deliveries to make sure your artists hit their targets.
- Keep a weekly synopsis of your team’s accomplishments and next steps.
- Serve as key communication liaison between all parties relevant to your work. Provide updates, priorities, reschedules, and status of all shots at any given moment.
- Anticipate and communicate issues to leadership team(s) to reach solutions quickly.
- Act as primary point person for organizing dailies/shot reviews throughout the day on behalf of your Supe/Lead. Take notes regarding feedback and decisions made and broadcast via production tracking software and/or email.
- Technical ability and knowledge required to run Windows, and Mac-based programs for reviews with crew (dailies), clients, external vendors, and various meetings.
- Conference room, View-station and basic technical setup and troubleshooting (running generic scripts to resolve issues).
- Prioritization and escalation of technical support issues.
- Ability to learn basic commands and workflows required to assist artists in file organization, submitting shots and QC-ing movies.
- Assist with company wide event coordination and miscellaneous office administrative tasks
- Perform special projects as needed.
Qualifications & Skills:
- Bachelor’s degree in Film, Art, Drama or related field or equivalent work experience required.
- 2 years of work experience in production to include strong working knowledge of Visual Effects techniques and terminology.
- Proficiency with PCs and Macs, software including Microsoft Word and Excel, MS Project or other Project management software a plus.
- Must possess very strong organizational and communication skills and be able to handle a variety of tasks in an efficient manner while meeting deadlines.
- Shotgun software experience a plus.
- This position may require daily overtime and some Saturday work.
- Ability to work on a computer/keyboard for long periods of time.
- Majority in-studio work, with potential for a portion of remote work
- Ability to travel as needed.
