Studio: Framestore
Job Opening: Department Coordinator
Location: Mumbai, Maharashtra, India
Type: Full-Time
Responsibilities:
- Working closely with the DMs to coordinate the appraisal process (high volume), for example: requesting, collecting, and compiling all feedback, organizing all related paperwork, scheduling appraisal meetings, etc
- Updating the databases (MyStore)
- Organizing and filing confidential documents, in addition to updating spreadsheets
- Dealing with confidential and sensitive information in an appropriate manner
- Coordinating the artists ‘demo-reel’ shot request process
- Support Seating & Moves process
- Organizing meetings: taking notes, and setting up a conference and video calls
- Facilitate the smooth running of meetings, ensuring the diaries of all participants are updated and meeting rooms booked; and that the rooms are properly set up (Log-in, open relevant files and media)
- Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop, and VFX departments as required
- Other ad hoc special projects / administrative duties may reasonably be required
- Diary management for the Department Managers, as required
Qualifications & Skills:
- A thorough understanding of the VFX and CG Pipeline
- 4+ years in VFX/CG companies, in Production/crewing/managing teams
- Previous experience with scheduling crew/projects necessary
- Skilled in Microsoft Excel and Shotgun
- Proficiency with MS Office including Word, Excel, and Powerpoint
- Excellent communication skills
- The ability to work well under pressure
- Reliable and responsible attitude
- Good organizational skills, including efficient time management
- Demonstrable ability to work under own initiative
- Discretion
Desirable Skills:
- Previous experience as a coordinator or similar role
- Human Resources studies are a plus
Apply for the Job Online: To apply, visit https://framestore.recruitee.com/o/department-coordinator-mumbai/c/new