Studio Manager required at Territory Studio

Studio Manager required at Territory Studio

Studio: Territory Studio

Job Opening: Studio Manager

Location: San Francisco, California, US

Type: Full-Time

Responsibilities:

  • Manage resource scheduling, talent outreach and onboarding/offboarding freelance talent by tracking legal documents, and maintaining the freelancer contact database.
  • Lead weekly resource meetings.
  • Plan and organize internal and external events including the annual summer & holiday events, Show & Tells, Lunch & Learns, happy hours, and weekly team building.
  • Proactively take charge of everyday office operations including organization, ordering equipment & software licenses, restocking kitchen, ordering Wednesday breakfasts, scheduling cleaning service, and overall appearance.
  • Liaise with the UK accounting team. This person will be in charge of the timely reconciliation of credit card statements and receipts, and processing and tracking invoices.
  • Manage studio operations budget by tracking monthly expenditures.
  • Create and submit expense reports.
  • Open and close the studio on Tuesdays, Wednesdays, and Thursdays.
  • Manage studio calendar.
  • Be the point of contact for building management, studio improvements, repairs, and maintenance.
  • Professionally greet clients and guests; ensure the conference areas are set up for meetings, virtual calls are set up on time and the studio is presentable.
  • Support the creative, production, and finance teams as well as the Systems Administrator.
  • Collaborate with IT and HR on the successful onboarding of new employees and freelancers
  • Work with a travel agent and/or research, arrange and book travel as needed.
  • Manage ordering and shipping of staff & client holiday gifts.
  • Ensure weekly freelance and staff timecards are completed.
  • Stay up to date on potential community-building opportunities, relevant events, and new freelancers for the studio.
  • Perform other studio-related projects as needed.

Qualifications & Skills:

  • 3-4 years of office management experience required, ideally in a fast-growing agency or creative studio.
  • Ability to be on-site in the San Francisco office on Tuesday, Wednesday, and Thursday.
  • Passion and curiosity for working in the creative industry.
  • Experience with basic accounting support is required.
  • Event planning experience (virtual and in-person) is required.
  • Ability to work independently, be self-driven, and prioritize a multitude of requests.
  • Thrives in a fast-paced, team-oriented environment.
  • Strong communication, follow-up, and writing skills.
  • A natural problem-solver and planner with the ability to think on their feet.
  • An outgoing “people person” with a drive to be supportive to their team.
  • Excellent organization and strong attention to detail.
  • Excellent computer skills, including knowledge of Mac, Google Suite, and Microsoft Office.
  • Proactivity, being a team player, and flexibility are keys to success in this role.
  • Excellent computer skills, including knowledge of Mac, Google Suite, and Microsoft Office.

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